I. DATA PROTECTION DECLARATION
We are pleased that you are visiting our website. We respect your privacy. Data protection and data security are very important to us when you use our website. This privacy policy informs you about the extent to which data is collected when you use our website and for what purposes we use this data. We also want to inform you about your rights in this regard.
II. RESPONSIBLE PARTY
Baeren Exhibition Services GmbH
Gewerbestraße 5
86920 Denklingen
Phone: +49 89 66660358
Email: info@exhibition-services.eu
Augsburg District Court, HRB 33116
III. DATA PROCESSING
III.1 Newsletter
a. Type and purpose of processing
Your data will be used exclusively to send you the subscribed newsletter via email. Providing your name allows us to address you personally in the newsletter and, if necessary, to identify you should you wish to exercise your rights as a data subject. Providing your email address is sufficient to receive the newsletter. When you subscribe to our newsletter, the data you provide will be used solely for this purpose. Subscribers may also be informed by email about circumstances relevant to the service or registration (e.g., changes to the newsletter offerings or technical issues). A valid email address is required for successful registration. To verify that a subscription is actually made by the owner of an email address, we use the “double opt-in” procedure. For this purpose, we log the newsletter subscription, the sending of a confirmation email, and the receipt of the requested confirmation. No further data is collected. The data is used exclusively for sending the newsletter and will not be shared with third parties.
b. Legal basis for processing
Based on your explicit consent (Art. 6 para. 1 lit. a GDPR, Art. 7 GDPR in conjunction with § 107 para. 2 TKG), we regularly send you our newsletter or similar information by email to your specified email address.
c. Data categories
- Email address
- Last name
- First name
d. Recipient
- IT and marketing department staff
- Newsletter distribution service provider
e. Retention periods
The data will only be processed in this context as long as the corresponding consent is in place. Afterwards, it will be deleted.
f. Legal / contractual requirement
Providing your personal data is voluntary and based solely on your consent. Without your consent, we unfortunately cannot send you our newsletter.
g. Third-country transfer
The processing does not take place outside the European Union (EU) or the European Economic Area (EEA).
h. Revocation of consent
You can withdraw your consent to the storage of your personal data and its use for sending newsletters at any time with effect for the future. A corresponding link can be found in every newsletter. You can also unsubscribe directly on this website at any time or inform us of your withdrawal using the contact details provided at the end of this privacy policy.
i. Automated decision-making and profiling
As a responsible company, we refrain from automated decision-making or profiling in this data processing.
III.2.a Cookies – Use of Google Tools
a. Type and purpose of processing
This website uses Google Analytics, a web analytics service provided by Google, Gordon House Building, 4 Barrow Street, Dublin, D04 E5W5, Ireland. Google Analytics uses “cookies,” which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. However, due to the activation of IP anonymization on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity, and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be associated with any other data held by Google. The purposes of data processing are to analyze website usage and compile reports on website activity. Based on this website and internet usage, further related services will then be provided.
b. Legal basis for processing
The processing of the entered data is based on the user’s consent (Art. 6 para. 1 lit. a GDPR).
c. Data categories
- IP address (shortened/anonymized)
d. Recipient
- Employees of the IT and Marketing Department of Mustermann GmbH
- Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
e. Retention periods
Data will only be processed in this context as long as the corresponding consent is in place. Afterwards, it will be deleted unless legal retention obligations apply. To contact us regarding this matter, please use the contact details provided at the beginning of this privacy policy.
f. Legal / contractual requirement
Providing your personal data is voluntary and based solely on your consent. If you block access, this may result in limited functionality on the website.
g. Third-country transfer
The processing does not take place outside the European Union (EU) or the European Economic Area (EEA).
h. Revocation of consent
You can withdraw your consent to the storage of your personal data at any time with effect for the future. You can notify us of your withdrawal at any time using the contact details provided at the beginning of this privacy policy.
You can prevent the storage of cookies by adjusting your browser settings; however, please note that in this case you may not be able to fully utilize all the functions of this website. Furthermore, you can prevent Google from collecting and processing data generated by the cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link: “Browser Add-on for deactivating Google Analytics”.
i. Automated decision-making and profiling
With the help of the tracking tool Google Analytics, we can evaluate the behavior of website visitors and analyze their interests. For this purpose, we create a pseudonymous user profile.
You can prevent the storage of cookies by adjusting your browser settings; however, please note that in this case, you may not be able to fully utilize all the functions of this website. Furthermore, you can prevent Google from collecting and processing data generated by the cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de
III.2.B Use of Google Maps
This website uses the Google Maps service via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps, it is necessary to store your IP address. This information is generally transmitted to and stored on a Google server in the USA. The provider of this website has no influence on this data transfer. The use of Google Maps is in the interest of presenting our online services in an appealing way and making it easy to find the locations we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. You can find more information on how Google handles user data in Google’s privacy policy: https://www.google.de/intl/de/policies/privacy/.
III.3 Server log files
The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This includes:
- Browser type and version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
This data cannot be linked to specific individuals. This data will not be combined with other data sources. We reserve the right to review this data subsequently if we become aware of concrete indications of unlawful use.
IV. Data security
The personal data of every individual who has a contractual, pre-contractual, or other relationship with our company deserves special protection. We aim to maintain a high standard of data protection. Therefore, we are committed to the continuous development of our data protection and data security concepts. We are thus obligated to protect your privacy and treat your personal data confidentially. To prevent manipulation, loss, or misuse of your data stored with us, we implement comprehensive technical and organizational security measures, which are regularly reviewed and adapted to technological advancements. These include, among other things, the use of recognized encryption methods (SSL or TLS). However, we would like to point out that, due to the structure of the internet, it is possible that data protection regulations and the aforementioned security measures may not be observed by other persons or institutions outside our sphere of responsibility. In particular, unencrypted data – for example, when transmitted via email – can be intercepted by third parties. We have no technical control over this. It is the user’s responsibility to protect the data they provide against misuse by means of encryption or other methods.
V. Data subject rights
If your personal data is processed as a user, you are considered a data subject under the GDPR. Data subjects have the following rights vis-à-vis the controller:
- Right of access (Art. 15 GDPR)
- Right to rectification or erasure of personal data (Art. 16, 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to be notified regarding the rectification or erasure of your personal data or the restriction of processing (Art. 19 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object (Art. 21 GDPR)
- Right to withdraw consent. The lawfulness of the data processing carried out until the withdrawal remains unaffected by the consent previously given. (Art. 7 para. 3 GDPR)
- Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
VI. Our right to amend the policy
Since changes in legislation or modifications to our internal processes may necessitate adjustments to this privacy policy, we ask that you review it regularly. The privacy policy can be accessed at any time via the following link. We therefore reserve the right to amend this policy at any time in accordance with data protection regulations.
VII. Objection to advertising emails
As part of our legal obligation to provide contact information, we are required to publish our contact details. These details are sometimes used by third parties to send unsolicited advertising and information. We hereby object to any sending of advertising material of any kind that we have not expressly authorized. We further expressly reserve the right to take legal action against the unsolicited and unwanted sending of advertising material. This applies in particular to so-called spam emails, spam letters, and spam faxes. We would like to point out that the unauthorized transmission of advertising material may constitute violations of competition law, civil law, and criminal law. Spam emails and spam faxes, in particular, can lead to substantial claims for damages if they disrupt business operations by overloading mailboxes or fax machines.
VIII. Overview of the data processors used
If, in the course of our processing, we disclose data to other persons and companies (processors, joint controllers, or third parties), transmit it to them, or otherwise grant them access to the data, this is done only on the basis of legal permission (e.g., if the transfer of data to third parties, such as payment service providers, is necessary for the performance of a contract), if users have consented, if a legal obligation requires it, or on the basis of our legitimate interests (e.g., when using agents, web hosts, etc.). If we disclose, transmit, or otherwise grant access to data to other companies within our corporate group, this is done primarily for administrative purposes as a legitimate interest and, beyond that, on a basis that complies with legal requirements.
The following organizations, companies, or individuals have been commissioned by the operator of this website to process data:
Data processor within the EU/EEA:
Company
IONOS SE
Elgendorfer Str. 57
56410 Montabaur
Email: info[at]ionos.de
Phone: +49 721 170 5522
Website: www.ionos.de
Data processors outside the EU/EEA:
no